Start with the purpose
Write one sentence explaining what the event will support. Choose an event that fits your community’s time, space, and volunteer capacity.
Try a simple planning budget
This is an arithmetic example, not a forecast: 80 tickets at $5 produce $400 in gross receipts. If supplies cost $120 and venue costs are $80, the amount left is $200 before any other expenses.
Give each task an owner
- Venue and schedule
- Supplies and setup
- Volunteer coordination
- Accessibility and attendee information
- Money handling and reconciliation
- Cleanup and thank-you notes
Before taking payments, confirm your school’s approval process and the event requirements that apply locally.